Job description Co-ordinator, Special Events in the Southwest Region

Find out what work is like for a co-ordinator, special events in Canada. This work description is applicable to all Conference and event planners (NOC 12103).

Conference and event planners

Description

Conference and event planners plan, organize and coordinate conferences, conventions, meetings, seminars, exhibitions, trade shows, festivals and other events. They are employed by tourism associations, trade and professional associations, convention and conference centres, governments and by conference and event planning companies, or they may be self-employed.

Work week duration

Conference and event planners usually work more than 40 hours per week.
More than 40 hours

Job duties

Here are some of the main activities and tasks that Conference and event planners have to perform, and some of the physical demands they involve:

  • Meet with trade and professional associations and other groups to promote and discuss conference, convention and trade show services
  • Meet with sponsors and organizing committees to plan the scope and format of events, to establish and monitor budgets and to review administrative procedures and progress of events
  • Coordinate services for events, such as accommodation and transportation for participants, conference and other facilities, catering, signage, displays, translation, special needs requirements, audio-visual equipment, printing and security
  • Organize registration of participants, prepare programs and promotional material, and publicize events
  • Plan entertainment and social gatherings for participants
  • Hire, train and supervise support staff required for events
  • Ensure compliance with required by-laws
  • Negotiate contracts for services, approve suppliers' invoices, maintain financial records, review final billing submitted to clients for events and prepare reports.

Physical demands Help - Physical Demands

  • Standing
  • Sitting

Workplaces and employers

Here are the typical workplaces where Conference and event planners are employed and some of their main characteristics:

  • Conference centres
  • Tourism associations
  • Trade associations
  • Self-employed
  • Governments
  • Professional associations
  • Convention centres
  • Conference and event planning companies

Work environment Help - Physical Work Environment

  • Indoors, environmentally controlled
  • In an enclosed vehicle or equipment
  • Sound and noise

Physical proximity from others Help - Physical proximity from others

  • Somewhat close (e.g. share office)

Related job titles

Here are some other related job titles that are found in the same occupational category (NOC 12103), and a list of similar occupations:

  • conference and meeting planner
  • conference planner
  • conference services officer
  • convention coordinator
  • event planner
  • festival organizer
  • meeting planner
  • special events organizer
  • trade show planner

Similar occupations Help - Similar occupations

Sources Occupational and Skills Information System & National Occupational Classification

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