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administrative assistant

Title posted on indeed.com - Licensed Administrative Assistant

Posted on December 23, 2024 by Employer details Assante Capital Management

Job details

*Job Overview* We are currently seeking a Licensed Assistant to join our Assante Capital Management Ltd. team in Ancaster and support the operations of this Financial Advisory team. The Licensed Assistant will play a crucial role in facilitating account management and administrative tasks to ensure the smooth operation of the team. *Responsibilities* ? Function as the first point of contact for clients via phone and email to deliver personalized service. ? Respond to client inquiries and document significant items in Salesforce. ? Enter, process and verify daily trades and cash management activities with accuracy ? Gather client financial data and prepare financial plans/analysis. ? Maintain files and communication as required for compliance and audit ? Initiate and monitor plan transfers KYC updates, PAC?s & SWP?s ? Handle all client service issues and problems in a proactive and professional manner and provide backup coverage to others in the workplace ? Prepare Client related documents, reports, presentations firm communications as required ? Coordinate, schedule and plan client meetings ? Offer unparalleled professional client service ? Act as liaison between client and tax firms for tax preparation. ? Support Financial Advisors by meeting with clients, executing investment instructions and/or account changes and updates. ? Coordinate client surveys and compliance audits and internal reports. ? Have a ?can do? attitude. ? Remain current with CIRO, and other regulatory standards, as well as Corporate compliance procedures. ? Responsible for implementing new system enhancements and upgrades. ? Organizing and marketing client events. ? Managing special projects, as required, on issues impacting clients. *EXPERIENCE AND QUALIFICATIONS:* ? Must be registered with CIRO as a *Registered Representative* or *Investment Representative\*.* ? A minimum of eight (8) years? experience in the financial services industry. ? Post-secondary education required. ? Excellent organizational, verbal and written communications and problem-solving skills ? Familiarity with a wide range of investment products and interest in financial markets. ? Detail-oriented and able to work well under pressure and meet deadlines ? Excellent knowledge of the Microsoft Office suite, DocuSign, SmartDocs and have previous experience on RPM based data order entry system ? Proven ability to work in a team environment, display professionalism and work independently ? A high level of discretion and confidentiality is required ? Self-motivated and proactive customer-oriented attitude ? Compensation will be commensurate on experience. We appreciate your interest but only those under consideration will be contacted. *ADDITIONAL NOTES:* \*Please note this position is a support role only and is not a Financial Planning or Financial Advisor role. Please apply with your current resume and a cover letter to: Angelo Vicere: avicere@assante.com Assante Wealth Management is an equal opportunity employer and does not discriminate in employment on the basis of any of the protected reasons as described in the Ontario Human Rights Code. We are committed to providing accommodation for persons with disabilities, as described in the Accessibility for Ontarians with Disabilities Act, 2005. Accommodation requests will be reviewed and granted to those that request assistance during our hiring process. Job Type: Full-time Pay: $52,000.00-$58,000.00 per year Additional pay: * Bonus pay Benefits: * Dental care * Extended health care * On-site parking Flexible language requirement: * French not required Schedule: * Monday to Friday Education: * Bachelor's Degree (preferred) Experience: * Front desk: 8 years (preferred) * Administrative experience: 8 years (preferred) Language: * Mandarin (preferred) Work Location: In person