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office assistant

Posted on December 19, 2024 by Employer details Onion Lake Family Services

Job details

ABOUT US: Onion Lake Family Services is an organization that strengthens family units by offering support and resources to parents and caregivers, aiming for healthy homes. Our short-term, strength based services focus on empowering families for long term improvement and skill building. *ROLE AND RESPONSIBILITIES* The Office Assistant will effectively carry out a variety of office support tasks and work diligently under pressure. The Office Assistant will be comfortable working with a high degree of attention to detail and performs clerical and administrative duties to aid management. · Organize office and assist associates in ways that improve office procedures. · Monitor level of supplies and order when necessary. · Accurately record and transcribe staff meeting minutes. · Coordinate and arrange all meetings and maintain accurate records as required / requested by Senior Management. · Ensure staff packages are available for reference as necessary. · Assisting with a variety of administrative tasks including copying, scanning, faxing. · Maintaining and updating files for management. · Organizing travel for senior management. · Organizing conferences calls and meeting for senior management. · Provide excellent customer service. · Perform receptionist duties when needed. · Other duties assigned. *QUALIFICATIONS AND EDUCATION REQUIREMENTS* · High school diploma. · 1+ years experience in a relevant field. · Valid Class 5 drivers license with acceptable abstract. · Clear criminal record with vulnerable sector · Familiar with desk top applications *COMPETENCIES* ? Proven experience in the administration field. ? Knowledge of computer technologies. ? Thorough understanding of office procedures. ? Work under pressure and stress situations ? Punctual ? Strong principles & ethics ? Attention to detail ? Excellent organizational and time management skills ? Physical ability to lift up-to 20lbs *HAZARD ASSOCIATED WITH JOB* · Physical and cognitive ergonomics · Aggressive incoming calls *Contact/application information:* To be considered for our recruitment round, please submit your resume with the following to lynda.curtis@olfs.ca : 1. Cover Letter 2. Current resume with dates specified 3. Three reference letters, (1 from a co-worker, 1 from a current supervisor, 1 from a past supervisor) 4. Criminal Check 5. Driver?s Abstract *We thank all applicants, however only those selected for an interview will be contacted.* *POSTED: December 17, 2024 * *DEADLINE: December 30, 2024 * Job Type: Full-time Expected hours: 37.5 per week Benefits: * Company pension * Dental care * Disability insurance * Life insurance * Paid time off * Vision care * Wellness program Schedule: * Monday to Friday Work Location: In person Application deadline: 2024-12-30