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administrative assistant

Posted on December 18, 2024 by Employer details Premium Outlets Montreal

Job details

PRIMARY PURPOSE: This position serves as the support to the mall management staff by providing office needs as determined and assigned by the General Manager or Office Manager. PRINCIPAL RESPONSIBILITIES: The successful candidate?s responsibilities will include, but not be limited to: * Support the property?s financial cycle as relates to Accounts Payable and Accounts Receivable, purchasing, procurement card, petty cash, property budget, CTI, contract preparation, etc. * Administration of the Fleet Management program including, PIN maintenance, receipt reconciliations, vehicle maintenance process and change forms if applicable * Support and assist with administration of marketing events, promotions, sponsorships, collateral management, and proof of performance * Coordinate and assist with short-term leasing agreements, tracking and reviewing milestones of lease agreements and updating as needed in Salesforce. Assist with obtaining and processing monthly rent, tenant sales, and overage rent * Assist with general office administrative tasks such as ordering and maintaining inventory of office supplies and equipment, intake and prepare responses to customer concerns, maintain vehicle titles and auto insurance current, draft documents and reports for mall management, provide information regarding Company Policies and Procedures and Human Resources administration as needed * Manage the COI and vendor/contractor check in process * Provide general administrative support and assist with projects as directed by mall management * Greet guests, vendors, tenants and other visitors that come to the Management Office MINIMUM QUALIFICATIONS: * High school diploma or equivalent. Some college or professional school preferred * 2-4 years administrative office experience in a fast-paced environment * Knowledge of administrative and clerical procedures * Excellent customer service skills * Aptitude for understanding financial reports and extracting information * Strong working knowledge of various computer software such as Microsoft Office, accounting software such as JD Edwards, Yardi, etc., and web based input software * Effective verbal and written communication * Strong organizational and interpersonal skills with attention to detail Job Type: * Full-Time, 12 month temporary contract with possibility of becoming permanent Benefits: * Benefits package includes health, dental and vision, paid time off, voluntary insurance options, and retirement savings plan. Schedule: * 8 hour shift Language: * Must be fluent in French and English Please submit resume/CV in English. Work Location: * In Person Job Type: Full-time Pay: $20.00-$22.00 per hour Expected hours: 40 per week Benefits: * Dental care * Disability insurance * Extended health care * Life insurance * Paid time off * Vision care Schedule: * 8 hour shift * Day shift * Monday to Friday Work Location: In person