Loading, please wait...

administrative assistant

Posted on December 18, 2024 by Employer details Ocean Breeze Accounting Inc

Job details

*Job Posting: Administrative Assistant* *About Us:* Ocean Breeze Accounting Inc. is a dynamic public accounting firm based in Sechelt, BC. We pride ourselves on delivering high-quality financial services to our clients while fostering a collaborative and supportive work environment for our team members. We are seeking a detail-oriented and proactive *Administrative Assistant* to provide comprehensive support to our Partners, Managers, and Professional Staff. This role requires strong organizational skills, a client-focused mindset, and the ability to juggle multiple responsibilities in a fast-paced environment. *Key Responsibilities:* * Provide administrative support to Partners, Managers, and Professional Staff. * Set up client contacts in billing software and prepare engagement letters for review. * Request CRA access from clients and manage address changes in systems such as Caseware, Taxprep, and QBO. * Track upcoming client year-ends and monitor critical deadlines. * Print, assemble, and process tax packages and e-returns. * Conduct quality reviews of outgoing correspondence to ensure accuracy and completeness. * Organize and coordinate internal and external meetings. * Manage T1 processing review requests and liaise with the Canada Revenue Agency on client issues. * Organize client gift baskets and other client relation initiatives, collaborating with marketing as needed. * Maintain accurate contact information and directories for Partners. * Prepare expense reports and assist with T4, T5, and NIL return preparation. * E-file corporate income tax returns and other forms to the CRA. * Distribute incoming mail, prepare outgoing mail, and deliver correspondence to staff offices. * Assist with photocopying, filing, binding, and ensuring equipment is operational with sufficient supplies. * Meet with clients to obtain documents and payments, scanning and assembling tax files for signature. * Problem-solve with team members to improve workflows and departmental efficiency. * Assist in developing and maintaining reception area procedures and supporting social events. * Perform other administrative duties as assigned. *Qualifications and Skills:* * Proven experience in an administrative or similar support role, preferably in an accounting or professional services environment. * Bachlors degree, diploma, or certificate in business administration or related fields. * Strong organizational and time management skills with a keen eye for detail. * Proficiency in software such as Caseware, Taxprep, QBO, and Microsoft Office Suite. * Excellent written and verbal communication skills. * Ability to manage multiple tasks and meet deadlines in a dynamic setting. * Professional demeanor and a team-oriented mindset. *Why Join Us?* * Opportunity to work in a supportive and collaborative environment. * Exposure to a variety of tasks that enhance professional development. * Potential for career growth in a small business. _We are an equal opportunity employer and welcome applications from all qualified individuals. If you require accommodation during the recruitment process, please let us know, and we will work with you to meet your needs._ Job Type: Part-time Pay: $20.00-$23.00 per hour Expected hours: 15 per week Benefits: * Casual dress Schedule: * Monday to Friday * Overtime Application question(s): * Can you work in-office 5 days a week? Education: * Secondary School (preferred) Experience: * Administrative experience: 1 year (preferred) Work Location: In person