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executive assistant
Title posted on CareerBeacon - Executive Assistant & Coordinator - Legal and Corporate Security, Spanish
Posted on December 15, 2024 by Employer details Scotiabank
Job details
Requisition ID: 210859Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture. Contributes to the overall success of Strategic Services, providing primary support to their designated executive and general support to Corporate Security, Legal & Corporate Affairs, ensuring specific individual goals, plans, initiatives are executed / delivered in support of the team's business strategies and objectives. Ensures all activities conducted are in compliance with governing regulations, internal policies and procedures Is this role right for you? In this role you will: Champions a customer focused culture to deepen client relationships and leverage broader Bankrelationships, systems and knowledge. Operational support to the CSO & VP's including the coordination of day-to-day schedule activities;meetings, events, finance, and travel with the ability to anticipate conflicts and provide alternatives. Lead the development and distribution of strategic department communications in English & Spanish toensure the strategy, goals and department initiatives are understood globally. Provide support to the maintenance and upkeep of the department specific information platformsincluding SharePoint & Scotiabank Live. Strategic support to the department through database maintenance including HR tracking sheets, BCPcontact lists, learning development and skills matrix. Strategic document development and distribution including procedures, presentations, letters, attestations, and business plans. Planning support and execution of department events including town halls, strategy sessions, conferences, and celebrations. Managing the onboarding and offboarding activities of employees within the department as well as facilities and telephony related support. Monitor, review, and approve standard expenditures to ensure the activities of the office are conducted within established budgets. Manage the variance analysis and ensure it aligns on a monthly basis. Understand how the Bank's risk appetite and risk culture should be considered in day-to-day activitiesand decisions. Actively pursues effective and efficient operations of their respective areas in accordance with Scotiabank's Values, its Code of Conduct and the Global Sales Principles, while ensuring the adequacy, adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational, compliance, AML/ATF/sanctions and conduct risk. Champions a high performance environment and contributes to an inclusive work environment. Do you have the skills that will enable you to succeed in this role? We'd love to work with you if you have: This position deals with numerous sensitive issues, requiring strict confidentiality and accuracy. The incumbent is expected to troubleshoot and make independent decisions within defined parameters on day to day assignments and seek guidance/clarity on policy and objectives. Bilingual in Spanish Degree in Business Administration or equivalent experience. Excellent interpersonal and written skills to communicate with management, business lines as well as working in a team environment. 3+ years of general communications experience. Advanced knowledge of MS Office suite and software tools as applied to the position. Strong understanding of Scotiabank's organizational structure and adaptability to the operational environment. What's in it for you: Is guided by Bank policy and receives general direction from the Director. Functions independently to ensure that the assigned tasks and project objectives are met. Participates in ad hoc projects in consideration and to align with department budgets. Build effective working relationships to collaborate with and help team members and managers. Actively participating and contributing to touch bases and team meetings Encouraging the generation of new ideas and approaches Activel- LocationToronto, ON
- Workplace information On site
- SalaryNot available
- Terms of employment Permanent employmentFull time
- Starts as soon as possible
- vacancies 1 vacancy
- Source CareerBeacon #2124380
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