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administrative assistant
Posted on December 13, 2024 by Employer details Liberty Lane Inc.
Job details
ADMINISTRATIVE ASSISTANTREQUIREMENTS OF THE POSITION:The Administrative Assistant is charged with providing administrative support to ensure efficient office operations.DUTIES AND RESPONSIBILITIES INCLUDE, BUT ARE NOT LIMITED TO:Answering phones, emails, and other digital enquiries, directing them, and taking messages appropriately Payroll submissionPayroll submission (Payworks)Recruitment of staff, students, and volunteersCompleting background checks and onboarding paperwork for new employees, students, and volunteers as appropriate.Student Funding Applications and submission of supporting documentation.Updating of various databases/spreadsheets as applicablePrinting monthly income reports and invoices for bookkeeperTax receipting (Donation/Software 4 Non-Profits)Assisting with marketing and raising awareness through updates to Liberty Lane website (using Weebly), social media outlets and creation of promotional materialsParticipating in Event planning, coordination, and delivery.Participating in annual audit and coordinating the Christmas Sponsorship Program.Assisting with Donor Management as required.Managing physical donations and scheduling/supervision of donation room volunteers.Ordering office, janitorial and other supplies/equipment as required.Coordinating logistics for meetings, including room set up, catering, and taking minutesInvoicingScheduling & supervising contractors for repairs and maintenance.Filing and shredding of confidential information as requiredAssisting Executive Director with other duties as required, i.e. policy writing, grant writing/funding proposals, etc.The Administration Assistant will be responsible to and report to the Executive Director.QUALIFICATIONS:EducationPost secondary education of 2-year Business Administration Diploma or equivalentExperience2-years experience in a relevant professional role with demonstrated proficiency.Proficiency in computer applications including Microsoft 365 products, Zoom, and other basic software and programsProficiency in navigating Social Media platforms, i.e., Facebook, Instagram, Twitter, You Tube, etc.Experience editing/using Weebly considered an asset.Experience in writing funding and grant proposals considered an asset.OTHER:Works with very sensitive information, maintains confidentiality and security and ensures compliance with policies and protocols.Strong organizational skills. Can set priorities, develop a work schedule, monitor progressCan multi-task with exceptional attention to detailCan work independently and as part of a team.Presents a positive and professional image for the organization.Excellent people skills/welcoming demeanour. Able to respond with empathy should a client present in crisis.Exceptional verbal, written and electronic communication skillsKnowledge of violence prevention field, interventions, and issues around domestic abuse considered an asset.Bilingual (English/French/other) considered an asset.Background checks required:Criminal Record & Vulnerable Sector Background Check from Police.Prior Contact Check from Social DevelopmentAdditional:Excellent References required.On site position, must be able to attend work in the Fredericton areaCompensation:$39,000 - $40,950Benefits include:10 days paid vacation rising to 15 days further to 1 year employmentGroup Health Scheme eligibility further to probationary period (50/50 copay)Eligible to join RRSP matching Scheme further to probationary periodAccrual of paid personal days to offset unpaid leaves.Paid offsite parkingApplication details: Only applications with a cover letter and resume will be considered.Application deadline: 1st January 2025- LocationFredericton, NB
- Workplace information On site
- Salary$39,000YEAR annually
- Terms of employment Permanent employmentFull time
- Starts as soon as possible
- vacancies 1 vacancy
- Source CareerBeacon #MB2412139397
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