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property manager

Posted on December 12, 2024 by Employer details Vancouver Island Business Enterprises

Job details

*Property Manager ? Non-Profit Co-operative Housing* Vancouver Island Business Enterprises (VIBE) currently has a vacancy for Property a Manager for a Co-operative Housing Portfolio. The primary accountabilities for this position consist of assisting the Co-op Board of Directors with the management of their buildings and community. The position requires you to be a creative problem solver, have good listening skills, patience, flexibility and facilitate the expectations of the Board of Directors. *Some of the Key Duties and Responsibilities:* Administration: * Attend monthly board of director meetings and two general meetings per year * Taking minutes of board of director meetings and general meetings, as required. * Facilitate approval and payment of supplier invoices and other expenses. * Ensure member files and housing charges are up to date and correct. * Presenting financial statements at board meetings * Assist with preparing annual budgets for the co-ops * Assist the Administration and Finance department in providing all necessary information/documents to the audit firm for the co-op?s annual audit. * Prepare letters and notices as required * Ensure co-op members are not in arrears / address arrear issues / advise the board of directors of arrears * Must have experience with Microsoft Word and Excel * Experience with Teams and SharePoint an asset * Experience or knowledge of Co-operative Housing an asset. * Time management skills, high accuracy and attention to detail * You must be able to demonstrate strong interpersonal skills and the ability to work independently as well as within a team environment * Prepare meeting packages * Prepare letters to members as directed by the boards Advisory Role: · Assist the board of directors/co-ops in adhering to the Co-operative Act, Rules, Occupancy Agreement and Policies of the co-op. · Assist the board of directors in ensuring they are following PIPA (Personal Information Protection Act). * Assist the board of directors with preparing their annual budgets * Preparing Special Resolutions as required Support for Facility Maintenance * Obtaining Quotes for projects, as required * Assist with Work Order requests from the members/residents in the co-op * Contact the necessary vendor to attend to repairs * Keep track of monthly/annual maintenance of building components * Assist with creating a maintenance plan Supervision of Administrative Support * Ensure income reviews are being processed in accordance with the FCHI 2 program * Ensure housing charges are being collected * Arrears are being collected * Ensure all supplier invoices and other expenses are paid and correctly coded to General Ledger. Qualifications and Skills * Experience with Microsoft Word, Excel, SharePoint, Teams, Zoom * Experience with Quick Books and Sage accounting systems an asset * Time management skills, high accuracy and attention to detail. * You must be able to demonstrate strong interpersonal skills and the ability to work independently with minimum supervision as well as within a team environment. * Experience or knowledge of Co-operative housing an asset * Facility management an asset Compensation and Benefits * Extended health and dental plan * Room for advancement * Salary: $62,000 to $72,000 depending on experience * This is a full-time position (40 hours a week). The hours of work are typically 8:00am to 4:00pm, however the position may require some flexibility with hours. The position may require you to work at various locations; *applicants must have their own vehicle*. Job Type: Full-time Pay: $62,000.00-$72,000.00 per year Benefits: * Casual dress * Dental care * Extended health care * On-site parking * Paid time off * Vision care Flexible language requirement: * French not required Schedule: * Monday to Friday Experience: * property management: 1 year (preferred) Work Location: In person Application deadline: 2025-01-05