Loading, please wait...

legal administrative assistant

Posted on December 10, 2024 by Employer details Sultan Lawyers PC

Job details

Position: *Legal Administrative Assistant* Location: *Downtown Toronto / Hybrid (to be confirmed after probationary period)* *About Us: *Sultan Lawyers Professional Corporation is a rapidly growing boutique firm in the heart of Toronto. The firm specializes in employment law and workplace immigration law. We are committed to providing exceptional legal services and fostering a diverse, inclusive work environment. We are seeking a reliable and passionate Legal Administrative Assistant to join our dynamic team and provide high-calibre service both internally and to our clients. *Main Duties and Responsibilities* * Handle website and social media leads, make outbound calls, and support our call answering service. * Prepare and send follow-up emails to clients. * Arrange consultations, liaise with lawyers and process client payments. * Maintain a high level of client satisfaction through effective communication. * Manage new client workflow throughout the firm and initiate follow-up actions promptly to meet deadlines. * Process new files or make changes to existing files. * Perform searches for both individual and business inquiries. * Manage mail processing and distribution tasks. * Create, maintain, and close files using Sultan Lawyers' electronic filing systems. * File and manage electronic documentation utilizing Sultan Lawyers' database software and filing systems. * Maintain and monitor calendars, including scheduling client appointments. * Occasionally assist the marketing team with tasks such as award submissions, content creation, and social media posting. * Provide administrative support during staff vacations and absences, including tasks such as billing and client payment follow-ups. * Provide general support and perform additional duties as required. *Qualifications and Skills* * Minimum 2 years of office or related experience * Post-secondary education in legal administration, business administration, or a related field preferred * Strong client service focus and interpersonal skills * Excellent verbal and written communication skills in English * Ability to organize, multitask, and work under pressure in a fast-paced environment * Strong attention to detail * Technical competency in Microsoft Office suite and Adobe software * Knowledge of legal practice management software (e.g., Clio) is an asset *Additional Information* * Comprehensive package including healthcare and dental care * We encourage applications from candidates of all backgrounds and experiences * We are committed to providing accommodations for persons with disabilities. If you require accommodation, we will work with you to meet your needs *Opportunities for Growth *We are committed to fostering the professional development of our team members and providing opportunities for career advancement within our firm. Application Instructions: Interested candidates should submit their resumes, cover letters, and any additional documents by *Friday, January 3rd, 2025*, to mlahert@sultanlawyers.com or via any of the third-party job sites with this listing. Job Type: Full-time Benefits: * Dental care * Life insurance * Paid time off * Vision care Schedule: * 8 hour shift * Monday to Friday Work Location: In person Application deadline: 2025-01-03 Expected start date: 2025-01-27