Loading, please wait...

administrative assistant

Posted on December 10, 2024 by Employer details Prime Engineering Ltd.

Job details

*Position Summary:* Under the direction of the General Manager, the Administrative Assistant is responsible for performing a wide range of administrative functions while providing support to the accounting department and senior leadership. *Job Responsibilities:* * Serve as the primary receptionist, greeting visitors and managing incoming calls. * Maintain an organized and efficient office environment by managing office supplies, equipment, and facilities. * Facilitate travel arrangements for technicians, ensuring timely bookings and itineraries. * Coordinate with external IT department to address technical issues and support the organization's technology infrastructure. * Manage shipping coordination and paperwork for local, national, and international shipments. * Responsible for maintaining Accounts Payable records, including accurate and timely processing of invoices and payments. * Create and issue purchase orders, invoices for Accounts Receivable and opening jobs within our tracking software, ensuring accuracy and compliance with company policies. * Generate Purchase Orders and match invoices to Purchase Orders, verifying the correctness of pricing, quantities, and terms. * Review and allocate employee timesheets to specific projects, ensuring accurate tracking of labor costs. * Perform bank and credit card reconciliations to maintain financial accuracy and compliance. * Help arrange maintenance, tracking and upkeep of our fleet of vehicles. * Other duties as assigned. *Required Experience and Qualifications: * * Diploma in Business Administration or Accounting is preferred, with a minimum of 1 year experience. * Proficiency in Microsoft Office Suite (Word, Excel, Outlook). * Strong organizational skills and attention to detail. * Excellent communication and interpersonal skills. * Ability to work independently and handle multiple tasks efficiently. *Additional Information * *Travel:*?0-5% *Physical Demands:*?Lifting a minimum of 50lbs, occasionally. Position is a desk position. Long periods of computer and/or phone work is required. _*Prime (a RESA Power Company) is an equal opportunity employer. *__Qualified applicants will be considered without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality, sex, or veteran status._ Job Type: Full-time Pay: $24.00-$30.00 per hour Expected hours: 40 per week Additional pay: * Bonus pay Benefits: * Casual dress * Company events * Dental care * Employee assistance program * Extended health care * Flexible schedule * Life insurance * On-site parking * Paid time off * RRSP match * Tuition reimbursement * Vision care Flexible language requirement: * French not required Schedule: * 8 hour shift * Monday to Friday Experience: * Administrative: 1 year (required) Work Location: In person Application deadline: 2024-12-23