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real estate administrative assistant

Posted on December 10, 2024 by Employer details RE/MAX Real Estate Centre Inc., Brokerage

Job details

We are looking for an enthusiastic candidate to provide support to a busy and growing Real Estate Agent! You will be responsible for administration, marketing, social media, as well as other duties as described below. We are looking to fill this position with a candidate who can commit to a long-term role, and it would not be a good fit for someone looking for a temporary short-term role. Responsibilities and Duties: * Creating flyers/ feature sheets and organizing distribution of marketing materials * Managing social media advertising * Updating social media and websites with new listings * Preparing and typing offers/ log amendments/ waivers using Dotloop or WebForms * Booking appointments and tracking confirmations ? following up where required * Co-ordinating listing property set-up and preparation, such as booking / coordinating / scheduling photographers * Co-ordinating or installing/ removing signs and lockboxes * Co-ordinating schedules * Data entry * Expense-tracking * Reviewing mail, keeping the office tidy and organized * Assisting in the preparation of comparative market analysis (CMAs) reports * Updating client information and managing client database * Managing client relationship tasks such as following up and ensuring all required documents are collected and correctly completed * Following up and responding to emails Qualifications and Skills: * Exceptional communication and customer service skills, including excellent telephone manner * High level of initiative and the ability to multi-task * Ability to work independently and as part of a team * Excellent organizational skills and attention to detail * Strong time management capabilities * Accurate data entry and reporting skills * Ability to work very well under pressure * Must be proficient in English * Marketing knowledge is considered an asset * Minimum high school education, with a preference to college level courses/ diploma * 1-3 years of administrative experience is required * Access to your own vehicle is not required but would be an asset * Applicants pursuing a career in real estate sales need not apply Technical Skills: * Must have working knowledge of Microsoft Office (Word, Excel, PowerPoint) and Adobe and Mac * Must be proficient with Social Media (Facebook, Instagram, LinkedIn, etc.) * Working knowledge of TREB, Web Forms and real estate databases (such as Geowarehouse or Top Producer) would be an asset * Mailchimp working experience is an asset Thank you for your interest! All candidates who are qualified will be contacted. Job Type: Full-time Pay: From $17.00 per hour Expected hours: 35 ? 40 per week Benefits: * Company events * On-site parking Schedule: * 8 hour shift * Weekends as needed Ability to commute/relocate: * Mississauga, ON: reliably commute or plan to relocate before starting work (preferred) Education: * Secondary School (preferred) Experience: * administrative assistant: 1 year (required) * Real Estate Administration: 1 year (required) Work Location: In person