administrative assistant

Work setting

• Relocation costs not covered by employer
• Willing to relocate
• Private sector

Responsibilities

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Assist with staff consultation and grievance procedures
• Coordinate the activities of the HR department in order to ensure they meet the organization’s goals
• Coordinate the flow of information within the team
• Direct and control daily operations
• Supervise other workers
• Train staff
• Plan, develop and implement recruitment strategies
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Respond to employee questions and complaints
• Carry out administrative activities of establishment
• Oversee and co-ordinate office administrative procedures
• Resolve conflict situations
• Review and evaluate new administrative procedures
• Establish work priorities and ensure procedures are followed and deadlines are met
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence

Supervision

• 3-4 people

Experience and specialization

Computer and technology knowledge

• MS Excel
• MS Outlook
• MS Windows
• MS Word
• Google Drive

Area of specialization

• Reports and records

Benefits

Other benefits

• Free parking available
• On-site amenities