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administrative assistant

Posted on November 19, 2024 by Employer details Grissin Bon

Job details

*Grissin Bon* is a national leader in bakery products, for three generations. Our products are made with the highest quality ingredients that are meant to be shared. Explore exciting, dynamic career opportunities with us and become a key part of our expanding success story. Your future starts here?join us today! *Job Summary:* We are seeking a highly organized and detail-oriented *Administrative Assistant* to join our team. The ideal candidate will provide exceptional customer support and administrative assistance as the first point of contact located at our Front Desk. *What your day to day will look like:* * Manage front desk operations, including greeting visitors, answering phone calls, and directing inquiries appropriately. * Prepare, edit and proofread correspondence, invoices, presentations, brochures, publications, reports and related material * Set up and maintain manual and computerized information filing systems * Reception duties, answer/direct phone calls, maintain contact lists and electronic enquiries * Open and distribute incoming regular and electronic mail and other material, FedEx shipment setup & tracking for various departments * Perform data entry tasks accurately and efficiently to maintain up-to-date records. * Utilize Google Suite for document creation, scheduling, and communication. * Assist with administrative tasks such as filing, organizing documents, and maintaining office supplies. * Order office supplies and maintain inventory, source suppliers and cost reduction *Additional Responsibilities May Include:* * Assist Human Resources to prepare onboarding documentation, administration of Health & Safety documentation, issuance of training certificates * Support Human Resources with administrative recruitment needs, Production & Supply Chain Department with required technical documentation as needed * Liaise with Human Resources to handle requests and queries from Department Managers * File weekly daily head count sheets for hourly employees * Administer temporary agency time sheets on a weekly basis *What you'll need to succeed:* * Proven experience as an Administrative Assistant * Fluency in or Basic understanding of Italian would be an asset * Knowledge of office management systems and procedures * Working knowledge of office equipment * Proficiency in MS Office Suite of products (Word, Excel, PowerPoint, etc.) * Excellent time management skills and the ability to prioritize work * Attention to detail and excellent problem-solving skills * Strong organizational skills with the ability to multi-task * Excellent written and verbal communication skills * Work as part of a team and exercise professionalism when dealing with others If you are a motivated individual looking to contribute to a dynamic team while enhancing your administrative skills, we encourage you to apply for this exciting opportunity. _We thank all applicants for their interest in exploring employment opportunities with Grissin Bon; however, only those selected for an interview will be contacted. Applicants may be subject to a background check and must meet the criteria designated for the position. Accommodation is available upon request for applicants with disabilities throughout all stages of the selection and recruitment process._ Job Types: Full-time, Permanent Benefits: * Dental care * Employee assistance program * Extended health care * Life insurance * On-site parking * RRSP match * Vision care Schedule: * 8 hour shift * Monday to Friday Education: * Secondary School (preferred) Experience: * Administrative: 2 years (required) Language: * Italian (preferred) Work Location: In person