Discover jobs
Job Search
administrative assistant
Posted on November 09, 2024 by Employer details ACM Designs
Job details
The position will assist with administrative duties, support day-to-day operations, customer service, sales and marketing, and project management. An experienced individual who can thrive in a growing, fast-paced, creative environment. The position also contributes to a ?continual improvement process? to improve products, services, or processes. _*Duties and responsibilities*_ *Office Administration* * Carries out administrative duties such as filing, typing, copying, binding, and scanning; * Makes travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations; * Ensures continual operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques; * Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders from suppliers for office supplies; * Manages and records internal inventory items for resale; * Manages the pickup of mail and packages from the post office, couriers, etc.; * Track, receive, manage, inspect and organize packages and shipments that come into the office; * Pick up office supplies, products and other materials as needed; * Supports the team by performing tasks related to organization; * Contributes to team effort by accomplishing related results as needed; and * Takes notes during office meetings, enters tasks into internal Task management program. *Customer Service* * Answers phone calls, schedules meetings, manages calendar and supports visitors; * Provides information by answering questions and requests; * Assists with answers and follows up with potential clients and schedules consultations; and * Exhibits polite and professional communication via phone, e-mail, and mail. *Project Management* * Creates project binders for new projects; * Orders and send out purchase orders for approved items; * Assists in the entering of information for proposals into Design Docs and creates proposals for management review; * Continuously learns and upgrades in appropriate software capabilities through training, webinars, etc.; * Collaborates and communicates effectively, efficiently and effortlessly with project team, trades, suppliers and clients directly; * Tracks deliveries through project installation; * Provides exceptional client servicing ensuring clients? needs are met as project evolve; * Creates and maintains comprehensive project documentation, plans and reports; * Represents the ACM Designs brand through polished communication, personal appearance and professionalism; * Maintains a strong interest in the design industry; and * Takes initiative and is eager to learn and contribute to the projects and the team. *Other* * Other duties as assigned. *Skills* * Reporting Skills * Administrative Writing skills * Apple computer operating skills * Strong organizational skills and ability to balance multiple priorities * Problem Solving * Supply Management * Inventory Control * Excellent Communication skills * Decor / design education an asset * Ability to quickly learn and adapt to new technology * Excellent Customer Servicing and Professionalism *Qualifications* * Equivalent experience, post-secondary education is an asset * Administrative assistant experience * Knowledge of appropriate software including: Apple, Notes, Pages * Valid driver?s license, clean driving record and current automobile insurance Job Type: Temporary Contract length: 6 months Pay: $18.00-$22.00 per hour Expected hours: 35 per week Benefits: * Casual dress * On-site parking Schedule: * Monday to Friday Work Location: In person Application deadline: 2024-11-15- LocationHaliburton, ON
- Workplace information On site
- Salary$18.00 to $22.00HOUR hourly
- Terms of employment Term or contract
- Starts as soon as possible
- vacancies 1 vacancy
- Source indeed.com #9521575115
Important notice: This job posting has been provided by a partner site. Job Bank is not responsible for this content.
Report a problem with this job posting
- Date modified: