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office administrator
Posted on October 18, 2024 by Employer details FASSY
Job details
Education: Bachelor's degree. Public administration and social service professions, other. Executive assistant/executive secretary. or equivalent experience. Work setting: Private sector. University or college. Rural area. Remote location. Tasks: Implement new administrative procedures . Review and evaluate new administrative procedures . Delegate work to office support staff. Establish work priorities and ensure procedures are followed and deadlines are met. Carry out administrative activities of establishment. Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation. Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services. Assist in the preparation of operating budget and maintain inventory and budgetary controls. Assemble data and prepare periodic and special reports, manuals and correspondence. Perform data entry. Train staff. Oversee and co-ordinate office administrative procedures. Resolve conflict situations. Commission systems and components. Oversee payroll administration. Plan and control budget and expenditures. Office management. Promote activities organized by the committees. Supervision: 5-10 people. Certificates, licences, memberships, and courses : First Aid Certificate. Computer and technology knowledge: Adobe Photoshop. MS Project. Quick Books. SharePoint. Social Media. Spreadsheet. Human resources software. MS Excel. MS Office. MS Outlook. MS PowerPoint. MS Windows. MS Word. Google Drive. LinkedIn. Security and safety: Criminal record check. Transportation/travel information: Own transportation. Own vehicle. Valid driver's licence. Travel expenses paid by employer. Work conditions and physical capabilities: Ability to work independently. Fast-paced environment. Work under pressure. Tight deadlines. Attention to detail. Large workload. Personal suitability: Efficient interpersonal skills. Excellent oral communication. Excellent written communication. Flexibility. Organized. Reliability. Ability to multitask. Time management. Adaptability. Integrity. Team player. Screening questions: Are you available for shift or on-call work?. Are you available for the advertised start date?. Are you currently legally able to work in Canada?. Do you currently reside in proximity to the advertised location?. Do you have previous experience in this field of employment?. Do you have the above-indicated required certifications?. What is the highest level of study you have completed?. Experience: 5 years or more. Health benefits: Dental plan. Health care plan. Paramedical services coverage. Vision care benefits. Financial benefits: Group insurance benefits. Mileage paid. Registered Retirement Savings Plan (RRSP). Other benefits: Learning/training paid by employer.- Location205 Black Street suite 120Whitehorse, YTY1A 2M8
- Workplace information On site
- Salary$27.00HOUR hourly / 40 hours per week
- Terms of employment Permanent employmentFull time
- Day, Night, Flexible Hours, Morning
- Starts as soon as possible
- Benefits: Health benefits, Financial benefits, Other benefits
- vacancies 1 vacancy
- Source Job Bank #3121766
Overview
Languages
English
Education
- Bachelor's degree
- or equivalent experience
- Public administration and social service professions, other
- Executive assistant/executive secretary
Experience
5 years or more
On site
Work must be completed at the physical location. There is no option to work remotely.
Work setting
- Private sector
- University or college
- Rural area
- Remote location
Responsibilities
Tasks
- Implement new administrative procedures
- Review and evaluate new administrative procedures
- Delegate work to office support staff
- Establish work priorities and ensure procedures are followed and deadlines are met
- Carry out administrative activities of establishment
- Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
- Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
- Assist in the preparation of operating budget and maintain inventory and budgetary controls
- Assemble data and prepare periodic and special reports, manuals and correspondence
- Perform data entry
- Train staff
- Oversee and co-ordinate office administrative procedures
- Resolve conflict situations
- Commission systems and components
- Oversee payroll administration
- Plan and control budget and expenditures
- Office management
- Promote activities organized by the committees
Supervision
- 5-10 people
Credentials
Certificates, licences, memberships, and courses
- First Aid Certificate
Experience and specialization
Computer and technology knowledge
- Adobe Photoshop
- MS Project
- Quick Books
- SharePoint
- Social Media
- Spreadsheet
- Human resources software
- MS Excel
- MS Office
- MS Outlook
- MS PowerPoint
- MS Windows
- MS Word
- Google Drive
Additional information
Security and safety
- Criminal record check
Transportation/travel information
- Own transportation
- Own vehicle
- Valid driver's licence
- Travel expenses paid by employer
Work conditions and physical capabilities
- Ability to work independently
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Large workload
Personal suitability
- Efficient interpersonal skills
- Excellent oral communication
- Excellent written communication
- Flexibility
- Organized
- Reliability
- Ability to multitask
- Time management
- Adaptability
- Integrity
- Team player
Benefits
Health benefits
- Dental plan
- Health care plan
- Paramedical services coverage
- Vision care benefits
Financial benefits
- Group insurance benefits
- Mileage paid
- Registered Retirement Savings Plan (RRSP)
Other benefits
- Learning/training paid by employer
Who can apply to this job?
Only apply to this job if:
- You are a Canadian citizen, a permanent or a temporary resident of Canada.
- You have a valid Canadian work permit.
If you are not authorized to work in Canada, do not apply. The employer will not respond to your application.
Advertised until
2024-11-17
Important notice: This job posting was posted directly by the employer on Job Bank. The Government of Canada has taken steps to make sure it is accurate and reliable but cannot guarantee its authenticity.
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