administrative assistant
Posted on
October 17, 2024
by
Employer details
Clifton
Job details
Clifton, an award-winning engineering and environmental consultancy, that opened its doors in 1978. The goal was simple: provide innovative and pragmatic solutions to help our clients build our communities. Forty years later, we are now one of the largest and most respected independent engineering firms in Western Canada. Clifton is continuing to grow and develop new markets.
At Clifton, you become part of a professional community that thrives on the contributions of junior and seasoned team members alike. Seasoned experts invest heavily in junior members, mentoring them in both the technical and non-technical aspects of their role, helping them to advance their careers. Our new team members bring fresh ideas and contribute to the multiple perspectives from which we view challenges. This promotes the innovation and agility that keeps us thriving.
We value our people and encourage work-life harmony. We offer a compensation package with a competitive salary, a pension plan, health benefits, and one of the most comprehensive employee assistance programs in the industry.
Clifton is currently searching for an Administrative Assistant to join our Saskatoon office. In this role, you will provide comprehensive administrative support to the Saskatoon office and be a valued member of the Clifton Administrative Team, corporately. This role requires a proactive, enthusiastic, detail-oriented professional who enjoys working on a variety of tasks and is eager to contribute to the efficient and successful operation of the business.
Key Responsibilities
? Providing detailed and accurate administrative support, including data entry, compiling, editing, formatting, and preparation of documents, standard agreements, SOQ?s, reports, and other correspondence, as needed.
? Managing all building access keys, fobs, and access control systems, ensuring proper distribution, tracking, and security of all building access credentials.
? Providing support to our existing administrative team with building operations, including coordinating maintenance requests, managing vendor relationships; Maintaining office, coffee, and stationary supplies and inventory, placing orders as necessary.
? Scheduling and coordinating Saskatoon office meetings, events, and travel arrangements.
? Coordinating onboarding and offboarding of new staff, including initial orientation, setting up workstations and ensuring necessary paperwork is completed and routed to the relevant parties to ensure a smooth transition.
? Maintaining an efficient and effective physical and digital filing system in line with Clifton?s Quality Management System (QMS).
? Supporting, coordinating and collaborating on complex or special projects, as required.
? Assisting project managers with various project, document control, and procurement activities, including supporting the pre-qualification process for subcontractors, updating project budgets in our digital system, and management of digital project folder permissions.
? Miscellaneous office administration duties, including answering telephones, greeting guests, managing outgoing and incoming shipments, etc., as required.
? Other duties, as assigned.
Required Qualifications and Experience
? High School Diploma or equivalent. A degree or certificate in Administration from a recognized post-secondary institution an asset but not required.
? More than three (3) years of relevant professional work experience in an administrative role.
? Very organized, with a keen attention to detail and an ability to effectively handle multiple, conflicting priorities, while effectively managing deadlines in the context of work/life balance.
? High level of proficiency with the Microsoft Office suite of products: Word, Excel, PowerPoint and Outlook. Knowledge of Zoom an asset.
? Experience and proficiency with Adobe products; InDesign, Illustrator, Photoshop an asset.
? Demonstrated effective interpersonal, verbal and written communication skills
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LocationSaskatoon, SK
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Workplace information
On site
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SalaryNot available
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Terms of employment
Permanent employmentFull time
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Starts as soon as possible
- vacancies
1 vacancy
- Source
indeed.com
#9491329847
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