office assistant
Title posted on CareerBeacon -
Administrative Assistant I, Meals on Wheels - Full-time
Posted on
October 11, 2024
by
Employer details
VON Canada
Job details
Requisition Details: Employment Status: Regular, Full Time (1.0 FTE)Program Name: Meals on WheelsNumber of Hours Bi-Weekly: 75Work Schedule: DaysOn-Call: No Job Summary: The Administrative Assistant I is responsible for administrative support functions to assist VON in providing quality service to the public. The position acts as a resource for the site Meals on Wheels team and other team members in the office by collecting and responding to incoming client frozen meal orders, creating and formatting documents related to the ordering and distribution of the meals, and other related job functions. This position has physical components including lifting, unpacking, and repacking frozen meals for client distribution. Key Responsibilities: Responds to any general inquiries including answering telephone calls and ensuring staff, volunteers, clients and visitors are greeted and directed to the appropriate resource in a friendly courteous manner.Responds to messages from the answering service as required.Answers general inquiries regarding the VON organization with informed and satisfactory responses.Prepares all general correspondences, memos, forms, brochures, invitations, reports and other documents as required.Assists in the production of materials for delivery service (including collection of material, typing/formatting and photocopying/printing) and in standardizing processes and forms.Manages filing systems for all client, personnel and general files, ensuring accuracy, security and confidentiality.Inputs relevant information and produce reports, statistics and data as directed for the efficient operation of the function.Orders supplies, receives and maintains an inventory of required supplies Performs other duties as assigned.External and Internal Relationships: Communicates regularly and follow up with team members and managers.Education, Designations and Experience: Post-secondary education in office administration, office information technology or a related field or related relevant experienceProficiency in Windows OS and MS Office Suite programsExperience with scheduling software and Cognos is considered an assetExperience with a unionized environment is considered an asset.Skill Requirements: Excellent oral and written communication skillsStrong organizational skills with an ability to prioritize and multi-taskExcellent customer service skillsHigh level of accuracy and attention to detailAble to work both independently and within a teamAbility to maintain confidentiality at all timesOther: Criminal records and vulnerable sector check The use of Personal Protective Equipment (PPE) may be requiredWorking conditions and physical demands: This role requires a detail-oriented approach in a dynamic environment, with physical activity including lifting, carrying (using proper techniques), bending, reaching, kneeling, and other movements that emphasize good body mechanics. Individuals in the role are required to walk, sit, stand, and climb stairs throughout the day, with some tasks requiring fine hand movements. Attention Current Employees (Internal Applicants): If you are applying to a unionized position and you are a member of its bargaining unit, please be aware that this posting may remain open beyond the deadline if there are not enough applicants to fill the position(s). If the posting remains open after the initial deadline, VON may close the posting at its' discretion or a rolling deadline equivalent to the posting period specified in your Collective Agreement will be deemed, and each successive period will be treated as a separate posting for purposes of comparing seniority between candidates.
-
LocationLunenburg, NS
-
Workplace information
On site
-
SalaryNot available
-
Terms of employment
Permanent employmentFull time
-
Starts as soon as possible
- Source
CareerBeacon
#o8ztufwo
Advertised until
2024-11-10
Important notice: This job posting has been provided by a partner site. Job Bank is not responsible for this content.
Report a problem with this job posting
Thank you for your help!
You will not receive a reply. For enquiries, please contact us.