administrative assistant
Posted on
October 07, 2024
by
Employer details
The Gascho Group | Real Estate
Job details
We are seeking a proactive and highly organized Administrative Assistant to join our dynamic real estate team. In this role, you will be responsible for ensuring smooth daily operations, maintaining a strong company vision, and providing exceptional client care. Your responsibilities will range from transaction management to team coordination and marketing support.
*NOTE: This job is a one year contract.*
*Key Responsibilities:*
*1. Team Leadership & Accountability:*
- Lead team meetings, ensuring alignment with company goals and accountability.
- Keep track of progress and maintain a clear focus on the company's vision.
- Ensure team members are meeting deadlines and deliverables.
*2. Transaction Coordination:*
- Manage all real estate transaction paperwork, ensuring accurate and timely uploads to the broker for record keeping.
- Ensure compliance with legal requirements and maintain all necessary documentation.
- Coordinate with agents, clients, and brokers to facilitate seamless transaction processes.
*3. Client Care:*
- Monitor the client experience throughout the transaction process, ensuring satisfaction.
- Send regular updates to clients to keep them informed about the status of their deals.
- Address any client concerns and ensure all needs are met promptly.
*4. Event Planning & Networking:*
- Plan and organize company events, including client appreciation gatherings and networking functions.
- Attend weekly online meetings and networking events with other real estate professionals to strengthen industry relationships
*5. Team Calendar & Organization:*
- Update the team calendar daily, ensuring everyone is aware of key dates, meetings, and deadlines.
- Stay on top of office organization, including ordering office supplies and managing signage for company needs.
*6. Print & Social Media Marketing:*
- Oversee weekly print marketing initiatives, ensuring consistent branding and messaging.
- Assist in social media scheduling and marketing efforts.
*7. Legal Paperwork & Filing:*
- Keep track of all legal paperwork, ensuring proper filing and organization.
- Ensure that all necessary documents are up-to-date and in compliance with real estate laws and regulations.
*Qualifications:*
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal abilities.
- Experience with real estate transaction management is a plus.
- Proficient in office management software, social media platforms, and print marketing tools.
- Ability to lead and motivate a team, keeping everyone on track with goals and accountability.
- Experience in event planning or client-facing roles is preferred.
*Why Join Us?*
This is an exciting opportunity to be part of a fast-paced, growing real estate team where you will play a crucial role in keeping operations running smoothly while helping maintain a strong company vision. If you thrive in a leadership role and are passionate about delivering excellent client care, we?d love to hear from you!
*Wage and Contract Assignment*
To be discussed with Ivan but a 1-year contract (January 2025)
*When Applying: Please include the following*
- Resume
- DISC Test (https://discpersonalitytesting.com/free-disc-test/) and upload the results here! (NOTE: this should be free)
Job Type: Full-time
Pay: $16.89-$20.00 per hour
Flexible language requirement:
* French not required
Schedule:
* Monday to Friday
Education:
* Secondary School (preferred)
Experience:
* Administrative experience: 1 year (preferred)
Work Location: In person
Expected start date: 2025-01-01
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LocationWaterloo, ON
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Workplace information
On site
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Salary$16.89 to $20.00HOUR hourly
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Terms of employment
Full time
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Starts as soon as possible
- vacancies
1 vacancy
- Source
indeed.com
#9477002444
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