executive assistant
Posted on
October 04, 2024
by
Employer details
Vizard Immigration
Job details
*Job description*
*About Vizard Immigration*:
Vizard Immigration is a leading immigration consultancy firm dedicated to providing exceptional services to individuals and families looking to relocate to Canada. We specialize in a range of immigration services, from permanent residency to work permits.
*Job Overview*:
We are seeking a highly organized and proactive Executive Assistant to provide high-level administrative support to the CEO and leadership team at Vizard Immigration. The ideal candidate will be a motivated individual with excellent communication skills, attention to detail, and the ability to handle confidential matters with discretion. As an Executive Assistant, you will play a critical role in ensuring smooth day-to-day operations, managing schedules, handling correspondence, and coordinating key tasks and projects.
*Key Responsibilities*:
* Manage and maintain the CEO's calendar, scheduling meetings, appointments, and travel arrangements.
* Coordinate and organize internal and external meetings, preparing agendas, and taking detailed minutes.
* Act as the point of contact between the CEO, clients, staff, and external stakeholders.
* Handle sensitive information with the highest level of discretion and professionalism.
* Prepare and edit presentations, reports, and other documents as required.
* Assist with the development and execution of projects, ensuring timely completion.
* Perform general office duties, such as managing correspondence, handling inquiries, and filing important documents.
* Coordinate with the team to ensure smooth workflow across various departments.
* Manage the office inventory and supplies, ensuring the office runs efficiently.
* Assist with HR-related tasks such as onboarding new employees and managing staff schedules.
* Support marketing and event coordination as needed, including client-facing events.
*Qualifications*:
* Proven experience as an Executive Assistant, Personal Assistant, or similar role.
* Strong organizational skills and the ability to multitask and prioritize tasks effectively.
* Excellent verbal and written communication skills in English; proficiency in Farsi is an asset.
* High level of professionalism, discretion, and integrity in handling confidential matters.
* Proficiency with office software (Microsoft Office, Google Workspace) and scheduling tools.
* Strong interpersonal skills with the ability to build positive relationships with internal and external stakeholders.
* A proactive approach to problem-solving and a can-do attitude.
* Experience in the immigration industry or knowledge of Canadian immigration processes is a plus.
*What We Offer*:
* Competitive salary based on experience.
* Opportunities for growth within the company.
* A dynamic, supportive, and inclusive work environment.
* The chance to contribute to a growing company with a meaningful mission.
Job Type: Full-time
*Pay: $40,000.00-$84,328.38 per year*
*language requirement:*
* English
* Farsi
*Schedule:*
* 8 hour shift
* Monday to Friday
Work Location: In person
Job Type: Full-time
Pay: $40,000.00-$60,000.00 per year
Schedule:
* Monday to Friday
Language:
* Farsi (required)
Work Location: In person
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LocationVancouver, BC
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Workplace information
On site
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Salary$40,000 to $60,000YEAR annually
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Terms of employment
Full time
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Starts as soon as possible
- vacancies
1 vacancy
- Source
indeed.com
#9474278738
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