property administrator
Posted on
September 26, 2024
by
Employer details
Terracap Management Inc
Job details
*POSITION*: Property Administrator
*DEPARTMENT*: Operations
*REPORTS TO*: Property Manager / Vice President, Operations
*LOCATION*: 100 Sheppard Ave, E., North York
*APPLICATION DEADLINE:* October 26, 2024
*COMPANY BACKGROUND*
The Terracap Group of Companies is a private equity real estate group based in Toronto. Our diverse portfolio encompasses over 4 million square feet of real estate across North America. The portfolio includes multi-residential, mixed use, hospitality, retail, and office as well as future development lands. Terracap delivers notable value enhancement through strategic acquisitions / investments, professional property & asset management, development, construction management, leasing and related services. Terracap?s investors represent some of the top-tier business leaders and high net worth families in both Canada and the United States.
*POSITION DESCRIPTION*
The Property Administrator ensures that assigned properties within his/her portfolio are operated and maintained in a cost-effective, safe and efficient manner. The Property Administrator supports the Property/Facilities Manager in this activity. The role of Property Administrator is key to maintaining strong tenant relationships in both our residential and commercial properties.
*Key Responsibilities*
* Perform entry of payables, including coding and data input.
* Accounts receivable.
* Entry of all deposits and maintain records as necessary.
* Complete tenant statement of accounts.
* First point of contact for tenant queries regarding charges, concerns and issues regarding their unit.
* Respond to tenant queries regarding charges.
* Complete Rental Advice Notices to new tenants and all tenants annually.
* Keep track of tenant rental step ups and send notices to tenant.
* Complete monthly AR reports with updates on any arrears.
* Preparation of deposit slip for delivery to bank.
* Assist the Property/Facilities Manager with collection activities.
* Complete annual rent increase notices for residential tenants.
* Complete all notifications for residential tenancy collection enforcement including N4?s and other documents.
* Carry out proper notices for late payment, eviction, etc., for residential tenants.
* Track tenant commencement dates in order to ensure proper accounting and rent commencement.
* Prepare and ensure tenant execution of residential leases.
* Prepare request for credit checks and background checks on residential tenancies.
* Maintain current tenant contact information and update Yardi.
* Compile and distribute percentage rent invoices.
* Collect all tenant invoices.
* Coordinate repairs, maintenance and renovations for the buildings and monitor the cost of work and progress of the repairs.
* Prepare rent commencement letters for welcoming new tenants.
* Prepare tenant chargeback invoices.
QUALIFICATIONS
* Ability to communicate effectively and professionally. Excellent verbal and written communication skills. Must be fluent in written and spoken English.
* Enjoys interacting with people with the ability to be assertive, while maintaining a professional demeanour.
* Exceptional organizational and time management skills, with an ability to manage multiple demands, prioritize and complete tasks, be flexible and adaptable to change, and perform efficiently under tight deadlines.
* Meticulous attention to detail and accuracy.
* Proven negotiation skills.
* Strong math and account reconciliation skills.
* Demonstrated problem solving capabilities.
* Outstanding interpersonal skills and an ability to establish strong relationships with all levels of the organization as well as build relationships with outside resources.
* Remains positive and thrives in high pressure and stressful situations.
* Ability to function well in a high-paced environment.
* Solutions-oriented with an ability to think on your feet, anticipate needs/problems, and demonstrate personal accountability, initiative, and follow-through.
* Confidence, enthusiasm, a
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LocationNorth York, ON
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Workplace information
On site
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Salary$60,000 to $75,000YEAR annually
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Terms of employment
Full time
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Starts as soon as possible
- vacancies
1 vacancy
- Source
indeed.com
#9461882922
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