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executive assistant
Posted on September 23, 2024 by Employer details Longbow Capital Inc.
Job details
*Job Overview* We are seeking a highly organized and detail-oriented Executive Assistant to provide administrative support to our executive team. The ideal candidate will be proactive, resourceful, and able to handle multiple tasks efficiently. *Responsibilities* * Field telephone calls, set up calls, greet visitors, order office/kitchen supplies and catering * Oversee office maintenance and organization; work with building management as needed * Maintain primary administration of electronic document filing system, archiving services, associated file maintenance and management of off-site file storage * Proactively contribute to the firm?s administrative process, including making administrative procedural improvements and corrective actions as identified * Support employee day-to-day inquiries and requests * Booking meetings and travel arrangements for team members * Handle and distribute all mail/arranging couriers * Data entry, record keeping, and file organization * Perform other clerical receptionist duties such as filing, photocopying and printing * Maintain office security by monitoring logbook and issuing visitor card * All ancillary duties necessary to ensure smooth daily office operations *Experience* * At least 1 to 2 years? administrative experience, with priority given to experience within the financial services industry * Proficiency with MS Outlook, Excel and Word and experience with a CRM database * Excellent communication skills in English (both written and verbal), with exceptional attention to detail * A self-starter with the ability to take initiative and think critically to seek out information and solutions independently * Experience working independently, as well as in partnership with other team members * The ability to work in a dynamic and fast paced, entrepreneurial environment requiring strong organization, time management and prioritization skills with the confidence to adapt to change as necessary Job Type: Full-time Pay: $50,000.00-$55,000.00 per year Work Location: In person Application deadline: 2024-11-10- LocationCalgary, AB
- Workplace information On site
- Salary$50,000 to $55,000YEAR annually
- Terms of employment Full time
- Starts as soon as possible
- vacancies 1 vacancy
- Source indeed.com #9457483900
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