executive assistant
Posted on
September 16, 2024
by
Employer details
PEMBINA TRAILS SCHOOL DIVISION
Job details
*EXECUTIVE ASSISTANT TO THE ASSISTANT SUPERINTENDENT OF PERSONNEL & EDUCATION SERVICES*
*START DATE: As soon as possible *
*Closing date for applications: September 20, 2024*
Position Title: Executive Assistant to the Assistant Superintendent of Personnel & Education Services
Department: Human Resources
Reports To: Assistant Superintendent of Personnel & Education Services
Union Status: Out of Scope
Location: Administration Office
Hours: Regular Full-Time (7.25 hours per day)
Annual Salary Range: $37.89 - $43.26 depending on qualifications
Language Requirement: English
Job Description Reviewed: September 2024
_*Purpose of Position*_
This Executive Assistant provides support to the Assistant Superintendent: Personnel & Education Services in all areas of their portfolio.
_*Key Responsibilities*_
_Duties include, but are not limited to, the following:_
* Prepares and ensures distribution of notices, agendas, minutes of meetings and Board reports established under the jurisdiction of the Assistant Superintendent, as well as any reports those committees may produce. Posts required documents to eSCRIBE and any other software that the Division may introduce.
* Works with Principals and Assistant Superintendent in deploying teachers and clinicians.
* Manages the on-line teacher application process and provides Principals with applications in a timely manner.
* Prepares hiring packages, including contracts, for new or returning teachers.
* Liaises with the Learning Information Technology Department to onboard new or returning teachers.
* Supports administration of teacher leaves within the framework of Pembina Trails Teachers Association Collective Agreement.
* Maintains accurate and detailed information regarding teaching staff allocations.
* Surveys and compiles teacher intentions for staffing purposes.
* Assists in the preparation of the annual staffing report, including preparing the Divisional staffing allocation package.
* Works closely with the Payroll Department and the Secretary Treasurer?s Department on all matters relating to staff changes.
* Ensures the monthly reconciliation of HR and payroll data.
* Compiles demographic statistics for teaching staff and creates visual presentations.
* Coordinates the Division?s New Teacher Orientation program and the Teacher Leadership Development program.
* Prepares documents relating to student enrolment and projection data.
* Coordinates the completion and delivery of various information required by the Department of Education.
* Screens telephone calls, answers inquiries, re-directs calls where applicable, and greets visitors.
* Arranges appointments and coordinates meetings and all associated details.
* Maintains the on-line calendar and the filing system for the Assistant Superintendent.
* Opens, distributes, acknowledges, and responds to e-mails in support of the Assistant Superintendent.
* Responds and retrieves information requested by the school administration, staff, trustees, and the public.
* Maintains up-to-date paper and electronic personnel files.
* Performs other duties as may be assigned to support the efficient operation of the Assistant Superintendent?s portfolio.
_*Skills and Qualifications*_
Skill and Knowledge ? Required:
* Grade 12 education or GED and administrative training and a minimum of five years administrative assistant experience in positions of increased responsibilities in a multi-person office environment or an equivalent combination of skills and experience.
* Minimum typing speed of 50 wpm.
* Proficiency with Microsoft office (Word, Excel and Outlook) and virtual meeting applications (TEAMS and Zoom).
* Always maintains strict confidentiality.
* Exercises initiative and sound judgment and acts resourcefully to varying and emergency situations.
* Strong interpersonal and public relations skills.
* Strong organizational and time management skills, with the ability to work under pressure, multi-task and prioritize.
* Ability to work both
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LocationWinnipeg, MB
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Workplace information
On site
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Salary$37.89 to $43.26HOUR hourly
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Terms of employment
Full time
- Start date
Starts as soon as possible
- vacancies
1 vacancy
- Source
indeed.com
#9448076565
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