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administrative coordinator
Posted on September 16, 2024 by Employer details West Coast College of Massage Therapy, Inc
Job details
Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years. Building/property maintenance. Accounting technology/technician and bookkeeping. or equivalent experience. Tasks: Implement new administrative procedures . Review and evaluate new administrative procedures . Establish work priorities and ensure procedures are followed and deadlines are met. Carry out administrative activities of establishment. Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services. Assist in the preparation of operating budget and maintain inventory and budgetary controls. Assemble data and prepare periodic and special reports, manuals and correspondence. Perform data entry. Oversee and co-ordinate office administrative procedures. Resolve conflict situations. Schedule and confirm appointments. Perform routine maintenance work. Order supplies and equipment. Notify customers regarding account discrepancies. Manage accounts receivable. Determine and establish office procedures and routines. Check information gathered for completeness and accuracy. Answer telephone and relay telephone calls and messages. Compile data, statistics and other information. Professionalism in customer service. Prepare and track work orders. Prepare bank reconciliations. Set up and maintain manual and computerized information filing systems. Answer enquiries and resolve problems or discrepancies concerning customers' accounts. Computer and technology knowledge: Mac OS. Quick Books. SharePoint. Spreadsheet. Accounting software. MS Excel. MS Office. MS Outlook. MS PowerPoint. MS Windows. MS Word. Database software. Area of work experience: Reports and records. Invoices. Correspondence. Contracts. Charts, tables, graphs and diagrams. Work conditions and physical capabilities: Ability to work independently. Fast-paced environment. Work under pressure. Attention to detail. Large workload. Repetitive tasks. Personal suitability: Efficient interpersonal skills. Excellent oral communication. Excellent written communication. Flexibility. Organized. Reliability. Ability to multitask. Time management. Adaptability. Integrity. Team player. Accurate. Screening questions: Are you currently legally able to work in Canada?. Do you have previous experience in this field of employment?. Experience: Experience an asset. Health benefits: Dental plan. Disability benefits. Health care plan. Paramedical services coverage. Financial benefits: Group insurance benefits. Mileage paid. Pension plan. Long term benefits: Maternity and parental benefits. Other benefits: Learning/training paid by employer. Team building opportunities. Wellness program.- LocationNew Westminster, BC
- Workplace information On site
- Salary$29.00HOUR hourly / 32 hours per week
- Terms of employment Permanent employmentFull time
- 07:00 to 15:30
- Starts as soon as possible
- Benefits: Health benefits, Financial benefits, Long term benefits, Other benefits
- vacancies 1 vacancy
- Source Job Bank #3082841
Overview
Languages
English
Education
- College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
- or equivalent experience
- Building/property maintenance
- Accounting technology/technician and bookkeeping
Experience
Experience an asset
On site
Work must be completed at the physical location. There is no option to work remotely.
Responsibilities
Tasks
- Implement new administrative procedures
- Review and evaluate new administrative procedures
- Establish work priorities and ensure procedures are followed and deadlines are met
- Carry out administrative activities of establishment
- Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
- Assist in the preparation of operating budget and maintain inventory and budgetary controls
- Assemble data and prepare periodic and special reports, manuals and correspondence
- Perform data entry
- Oversee and co-ordinate office administrative procedures
- Resolve conflict situations
- Schedule and confirm appointments
- Perform routine maintenance work
- Order supplies and equipment
- Notify customers regarding account discrepancies
- Manage accounts receivable
- Determine and establish office procedures and routines
- Check information gathered for completeness and accuracy
- Answer telephone and relay telephone calls and messages
- Compile data, statistics and other information
- Professionalism in customer service
- Prepare and track work orders
- Prepare bank reconciliations
- Set up and maintain manual and computerized information filing systems
- Answer enquiries and resolve problems or discrepancies concerning customers' accounts
Experience and specialization
Computer and technology knowledge
- Mac OS
- Quick Books
- SharePoint
- Spreadsheet
- Accounting software
- MS Excel
- MS Office
- MS Outlook
- MS PowerPoint
- MS Windows
- MS Word
- Database software
Area of work experience
- Reports and records
- Invoices
- Correspondence
- Contracts
- Charts, tables, graphs and diagrams
Additional information
Work conditions and physical capabilities
- Ability to work independently
- Fast-paced environment
- Work under pressure
- Attention to detail
- Large workload
- Repetitive tasks
Personal suitability
- Efficient interpersonal skills
- Excellent oral communication
- Excellent written communication
- Flexibility
- Organized
- Reliability
- Ability to multitask
- Time management
- Adaptability
- Integrity
- Team player
- Accurate
Benefits
Health benefits
- Dental plan
- Disability benefits
- Health care plan
- Paramedical services coverage
Financial benefits
- Group insurance benefits
- Mileage paid
- Pension plan
Long term benefits
- Maternity and parental benefits
Other benefits
- Learning/training paid by employer
- Team building opportunities
- Wellness program
Who can apply to this job?
Only apply to this job if:
- You are a Canadian citizen, a permanent or a temporary resident of Canada.
- You have a valid Canadian work permit.
If you are not authorized to work in Canada, do not apply. The employer will not respond to your application.
Advertised until
2024-10-16
Important notice: This job posting was posted directly by the employer on Job Bank. The Government of Canada has taken steps to make sure it is accurate and reliable but cannot guarantee its authenticity.
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