executive assistant
Posted on
August 29, 2024
by
Employer details
Ronald McDonald House Charities Southwestern Ontario
Job details
*POSITION SUMMARY*
The Executive Assistant to the CEO and Board of Directors at RMHC Southwestern Ontario is a pivotal role, providing comprehensive and confidential executive support to the CEO, Senior Leadership Team, and Board of Directors. This position ensures the highest level of service to key stakeholders, including patient families, donors, employees, and volunteers. Primary duties encompass managing all aspects of Board and Board Committee meetings and supporting the smooth operation of organizational and strategic initiatives. To ensure fair and equitable pay at RMHC-SWO, placement on the salary range will be based on your years of experience, skills and qualifications relevant to the Development Officer ? Corporate and Partnerships. *Hiring salary range: $55,000 to $65,000. RMHC-SWO offers a 4-day workweek schedule for the employees.*
*Key Responsibilities*
*Executive Support:*
* Assist the CEO and Leadership Team in achieving the strategic plan and annual operating goals.
* Provide direct administrative support to the Leadership Team as required.
* Facilitate the development of effective systems with the CEO and Leadership Team to ensure smooth chapter operations.
* Support the Leadership Team?s strategic and organizational planning.
* Manage daily operations of the Leadership Team, including preparing and processing purchase orders and invoices.
* Assist with coordinating Leadership Team attendance at conferences and events.
*Board Administration and Committee Functions: *
* Collaborate with the Board President, CEO, and Committee Chairs to prepare board materials.
* Schedule, coordinate, and attend all Board and Board Committee meetings.
* Prepare agendas, draft minutes, and distribute them for Board and Committee meetings.
* Maintain attendance records for all Board meetings.
* Ensure meeting rooms, technology, and food/beverage services are arranged for in-person meetings.
* Regularly review Board minutes to ensure follow-up on outstanding motions and decisions.
* Compile and maintain Board listings (contact information, CVs, web portal profiles, etc.).
* Update bylaws and other Board documents as directed.
* Assist in preparing documentation for the Annual General Meeting.
* Facilitate onboarding of new volunteer Board members.
* Research and provide draft briefing notes for Board and Committee meetings.
* Support the CEO with Board orientation and education.
*Administrative: *
* Maintain a positive and professional image when interacting with employees, clients/customers, visitors, and other external stakeholders.
* Anticipate and manage the CEO calendar, assisting in key stakeholder meetings.
* Manage business correspondence, including priority post, packages, courier services, and other correspondence.
* Prepare, review, and edit various forms of correspondence, such as letters, mailing lists, invoices, presentations, and publications.
* Maintain and monitor office supply inventory and ensure proper maintenance of office equipment (e.g., postage meter, Shred-It service, office supply ordering).
* Review key documents, reports, and correspondence prepared for leadership signatures for format and content.
* Oversee shared workrooms and boardroom organization to ensure readiness for upcoming meetings.
* Manage RADAR (RMHC Global database) and provide training and support as required.
* Retrieve and prepare reports as needed.
* Assist with the development, monitoring, and maintenance of chapter policies and procedures, email templates, distribution lists, staff lists, and ensure they are regularly updated.
* Answer telephone and electronic inquiries, relay messages, and redirect calls and emails as required.
* Coordinate logistical aspects of departmental programs such as meetings, seminars, workshops, and special projects.
* Maintain a high level of confidentiality in all interactions.
* Prepare travel schedules, book travel arrangements, and make reservations for senior management, staff, and board
-
LocationLondon, ON
-
Workplace information
On site
-
Salary$55,000 to $65,000YEAR annually
-
Terms of employment
Full time
-
Starts as soon as possible
- vacancies
1 vacancy
- Source
indeed.com
#9424891834
Important notice: This job posting has been provided by a partner site. Job Bank is not responsible for this content.
Report a problem with this job posting
Thank you for your help!
You will not receive a reply. For enquiries, please contact us.