Discover jobs
Job Search
operations supervisor
Posted on June 25, 2024 by Employer details Gulf Pacific Property Management
Job details
Operations Supervisor responsible for overseeing the day-to-day operations of the Vancouver Island Portfolio of properties ensuring efficiency, productivity and optimal performance across all properties. The role involves overseeing all maintenance activities , strategic planning, resource management and process improvement to meet stakeholder goals and objectives. 1. Property Management ? Deal with maintenance and service requests in our Service Call Management Software, which includes, scheduling contractors as required, following up to ensure service calls are completed in a timely manner, closing out work orders in a timely fashion, and coordinating the back charges of appropriate services. ? Coordinate tenant moves, liaising with trades and building personnel which includes inputting new tenants into the service system. ? Contract administration for vendors ensuring insurance, permits, etc. are in place. ? Assist operations staff with service providers. ? Assist building operators and property managers with operation related documentation (i.e. notices to tenants). ? Maintain and update all information on health/safety, fire plans, air quality issues, and asbestos management plans. ? Maintain and update security service documentation including access cards and video camera IP information. ? Maintain and update parkade remote clicker data. ? Co-ordinate standard contracts, including production of specs and tendering. ? Coordinate the installation of leasing signage if required. ? Draft the monthly ?operations? section of the management report for review by the Property Manager. ? Ensure up-to-date listing of tenant phone numbers and emergency contact numbers (minimum of 2) to be maintained. Distribute on an as-needed basis. ? Maintain up-to-date listing of suppliers and contractors including contact names, addresses and phone numbers. Summarize basic contract terms for distribution to Property Manager as required. Operations Supervisor Page | 2 2. Operational Management ? Plan, direct, and coordinate the operations of the Vancouver Island Portfolio. ? Develop and implement operational policies and procedures. ? Monitor daily operations and address potential issues promptly. ? Ensure all operations are carried out in an appropriate, cost-effective manner. ? Develop and implement preventative maintenance programs to ensure the ongoing reliability of machinery, equipment and systems. ? Coordinate with vendors for equipment servicing and repairs as needed. ? Be one of the after-hours points of contact for the properties. 3. Staff Supervision ? Direct, train supervise and manage the operations team on proper maintenance procedures, safety protocols and equipment operation. Provide ongoing support and guidance to enhance team skills and knowledge. ? Set performance goals and deadlines in ways that comply with the company?s plan and vision and all safety standards. ? Evaluate regularly the efficiency of business procedures according to organizational objectives and apply improvement. 4. Resource Management ? Allocate resources effectively and fully utilize assets to produce optimal results. ? Assist in development and management of maintenance budgets, forecasts, and reports to support operational decision-making. ? Monitor inventory levels and oversee purchasing of materials and supplies, subject to monetary levels of approval. 5. Process Improvement ? Ensure compliance with local, provincial and federal regulations. ? Maintain high stands of quality and safety in all operations. ? Conduct regularly scheduled audits/inspections, identify maintenance issues and implement corrective action promptly as needed. ? Maintain accurate records of maintenance activities, equipment manuals and inspection reports. 6. Customer Service ? Oversee tenant and building service activities to ensure customer satisfaction. ? Resolve tenant and building complaints and issues promptly and effe- LocationDuncan, BC
- SalaryNot available
- Terms of employment Permanent employmentFull time
- Start date Starts as soon as possible
- vacancies 1 vacancy
- Source indeed.com #9337499419
Important notice: This job posting has been provided by a partner site. Job Bank is not responsible for this content.
Report a problem with this job posting
- Date modified: