office manager
Posted on
June 22, 2024
by
Employer details
Family Enterprise Canada
Job details
*Job Title:*Bookkeeper & Office Manager
*Main Purpose of the Job:*
The Family Enterprise Canada (FEC) Bookkeeper & Office Manager will be responsible for full cycle bookkeeping duties and general office management and administrative duties. It is expected that the bookkeeping duties comprise 3 days per week and the office management duties are to fill out the remainder of the week to maintain a full-time position.
The office management duties include administrative tasks, office logistics, and support of various departments.
The bookkeeping tasks include preparation of reconciliations for Banks, Credit Cards, and Databases. It also includes document processing for payroll, accounts payable, accounts receivable, tax filings, and other analysis as required. It is the Bookkeeper & Office Manager?s responsibility to ensure all transactions are accurately recorded and authorized by the assigned member of management. This role is key support to FEC?s CEO and fractional 3rd party Controller and is the primary liaison between FEC Finance Team and the staff team.
Along with the FEC Controller, the Bookkeeper & Office Manager is responsible to ensure all applicable laws, by-laws, rules, regulations and Acts pertaining to operating a charity in Ontario and Canada are met. They are required to maintain appropriate professional relationships while working as an effective member of the FEC team.
*Reports to:*
Functionally, this role reports to the CEO of Family Enterprise Canada, but will also take direction from a 3rd party fractional controller.
*Direct Reports:*
None
*Duties and Responsibilities:*
*Bookkeeping:*
· Accounts Payable:
o Receive all bills, expense reports and credit card receipts to be paid, confirm mathematical accuracy and ensure that approved by appropriate manager.
o Code (or review codes) and process bills, staff expense reports and credit card transactions.
o Submit payment batches per approved schedule through various electronic payment processors for signing officers to approve and release.
o Maintain vendor relationships, respond to past due vendor statements and request missing invoices to facilitate payments.
o Count and reconcile petty cash monthly, alerting Controller of any discrepancy.
· Accounts Receivable
o Responsible for the reconciliation of fundraising (or revenue) database to ensure database reporting for decision making is consistent with financial reporting.
o Prepare invoices as requested.
o Maintain AR accounts, investigate, adjust and resolve outstanding transactions.
o Process deposits received by cheque, credit card, e-transfer etc. documenting all details in the accounting software.
· Payroll
o Receive approved timesheets and upload to payroll service provider or process through accounting software.
o Maintain vacation, sick leave and attendance records.
o Approve the payroll processed through service provider and enter payroll into accounting software (if required)
o Coordinate the review and completion of annual T4 processing.
o Prepare T4A as required.
· Accounting analysis
o Monthly bank and credit card reconciliations and analysis of accounts and reconciling items
o Prepare monthly analysis of key balance sheet accounts.
o Process standard monthly journal entries
o Prepare semi-annual HST claims.
o Assist in the preparation of the annual budget.
o Assist with the year end audit.
o Ensure that all reporting requirements are met on schedule.
o Other duties as necessary.
*Office Management:*
· Administrative Support:
o Ensure that files and records (both digital and paper) are organized and kept confidential, including contracts, HR files, legal documents, corporate minute book, and other essential documents.
o Create/Maintain the organization filing structure and ensure that all staff are trained and using the structure properly.
o Assist CEO in HR related activities.
· Office Operations:
o Oversee office supplies, equipment, and facilit
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LocationOakville, ON
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Salary$65,000YEAR annually
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Terms of employment
Full time
- Start date
Starts as soon as possible
- vacancies
1 vacancy
- Source
indeed.com
#9335949862
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